1. Who we are
This website is operated by AeT4 Concepts Ltd, trading as AeT4 Consulting (“AeT4 Consulting”, “we”, “us”), a company registered in England and Wales with company number 16258737. Our registered office is at 61 Bridge Street, Kington, HR5 3DJ, United Kingdom.
We are the controller of the personal data described in this notice. This means we decide how and why it is used. We are registered with the Information Commissioner’s Office (ICO) under registration number ZC296773.
If you have any questions about this notice or how we handle your personal data, email us at info@aet4consulting.com or write to us at our registered office.
2. The personal data we collect
Information you give us
When you complete our enquiry form or email us, we collect:
- your name, and your organisation if you give it
- your contact details: email address and, if you give it, telephone number
- details of your enquiry, including the area of expertise, the region involved and the message you write
- a record of the confirmation you give when you submit the form
Please don’t send us confidential or commercially sensitive information, or special category data (for example, information about health, political opinions, religious beliefs or criminal offences), through the website or in a first enquiry. We will arrange a secure channel once we have completed our conflict checks.
Information collected automatically
When you visit the website, our hosting provider and the provider of the fonts we use receive technical information that your browser sends, such as your IP address, browser type, device type and the pages requested. This is needed to deliver the website to you and keep it secure. We do not use cookies, analytics or advertising tracking. See our cookie policy for details.
3. How we use your personal data and our lawful basis
UK data protection law requires us to have a lawful basis for each way we use personal data. We use your data:
| Purpose | Lawful basis |
|---|---|
| To respond to your enquiry, including calling you if you have given us a telephone number | Our legitimate interests in responding to people who contact us. Where you are asking about engaging us, taking steps at your request before entering into a contract. |
| To carry out conflict checks before we agree to act | Our legitimate interests in making sure we can act for you without a conflict of interest. |
| To prepare a proposal and, if you instruct us, to enter into an engagement | Taking steps at your request before entering into a contract, and performing that contract. |
| To keep records of our communications and meet our legal, tax and accounting obligations | Compliance with a legal obligation, and our legitimate interests in keeping accurate business records. |
| To operate the website, keep it secure and prevent misuse such as spam | Our legitimate interests in running a secure website. |
Where we rely on legitimate interests, we have considered your interests and rights and concluded that they are not overridden by ours. You can ask us for more information about this assessment.
We do not use your personal data for marketing without your agreement, and we do not make decisions about you based solely on automated processing.
4. Who we share your personal data with
We do not sell your personal data. We share it only where necessary with:
- Service providers who help us run our business, such as our website host (Vercel Inc.), our form-handling provider (Formspree, Inc.) and our email and IT providers. They act on our instructions and must keep your data secure.
- Professional advisers such as accountants, insurers and lawyers, where reasonably necessary.
- In-country counsel or other specialists, but only once you have instructed us and agreed to their involvement.
- Regulators, courts, law enforcement or other authorities, where we are required to by law.
5. International transfers
Some of our service providers are based outside the UK, including in the United States. Where your personal data is transferred outside the UK, we make sure it is protected by an appropriate safeguard, such as UK adequacy regulations (including the UK Extension to the EU–US Data Privacy Framework) or the ICO’s International Data Transfer Agreement or Addendum. You can ask us for more information about the safeguards used.
6. How long we keep your personal data
- Enquiries that do not lead to an engagement: we keep them for 12 months from our last contact, then delete them.
- Client records: if you instruct us, we keep records of the engagement for 6 years after it ends, to meet our legal obligations and to deal with any questions or claims.
We may keep data for longer if we are required to by law or need it to establish, exercise or defend legal claims.
7. How we protect your personal data
We use appropriate technical and organisational measures to protect personal data against loss, misuse and unauthorised access. The website is served over an encrypted (HTTPS) connection. Access to enquiries is limited to people who need it to respond.
8. Your rights
Under UK data protection law you have the right to:
- ask for a copy of the personal data we hold about you
- ask us to correct data that is inaccurate or incomplete
- ask us to delete your data
- ask us to restrict how we use your data
- object to our use of your data where we rely on legitimate interests
- ask us to transfer data you gave us to another organisation, where this applies
Some of these rights are subject to conditions and exceptions. To exercise any of them, email us at info@aet4consulting.com. We will not usually charge a fee, and we will respond within one month.
9. Complaints
If you have a concern about how we handle your personal data, please contact us first so we can try to put it right. You also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection: ico.org.uk/make-a-complaint, telephone 0303 123 1113.
10. Changes to this notice
We may update this notice from time to time. The latest version will always be on this page, with the date it was last updated.